About the advantages of sending and receiving virtual payments

Virtual payments are fast becoming one of the most popular payment methods for business-to-business transactions. A virtual payment, also sometimes called an online payment, is the alternative payment solution to EFT, checks, and cash-based transactions. This payment method greatly reduces related costs, is secure, and quick. This terminal-based method of payment uses a virtual debit card number instead of the traditional payment method of cash or check.


The process

Virtual payments can be made after the one who is the payer gets to receive an invoice that is from the service provider. The payer then submits their payment file for payment processing. When the online payment is ready, it is the online payment processor that will generate a unique number to send a notification to the destination recipient then. This recipient will enter the card number and the required payment information into a POS for the funds to be sent to their linked bank account. 

Secure payment system

Virtual payments use a secure payment system. A payment provider does not need to move the transaction information to either the payor or the payment processor. Once the payment transaction is completed, that unique number will be invalid. Additionally, once the transaction is complete, the card number is no longer valid.

Virtual payment users

Any individual or business entity can make a virtual payment. But, it is more commonly used by companies that used to issue numerous checks and those that need to provide invoices for collecting payments, and those who do make a lot of payment transactions.

Service providers

Virtual payments can be received by any service provider such as a mechanic, physician, dentist, and more, as long as they have the required POS terminal. For those who send payments, this advanced payment solution usually has no fees that have to be paid. For the recipients, there typically is a processing fee but this cost is a lot less lower than that of receiving traditional payment methods such as that of cash. There are advantages to accepting virtual payments which include no longer having to deposit the funds into a bank account, being able to automatically keep records, and payment reconciliation.


Making virtual payments is far more cost-effective than issuing checks. There are associated costs for issuing paper checks, such as the cost of the checkbook. To add to that, there are fees that have to be paid such as that for bouncing checks. Several payment processors do offer their virtual payment services at no cost at all.


There are benefits to making electronic payments such as that of virtual payments. These benefits include fraud control, efficiency in payment reconciliation, an improvement in cash forecasting, settlement speed, and cost-savings. There are distinct advantages to making virtual payments, which include decreased costs, such as administrative expenses related to filing, tracking, and encashing check payments. When we make a virtual payment transaction, it saves us a lot of time, money, and effort. There are virtual payment terminals at websites that we also use, and these apply the same principle as that for service providers.